The Graduate Student Government (GSG) administers the Travel Grant Awards Program, made possible in part by funding from the Graduate School. GSG Travel Grants are intended to help subsidize graduate student’s participation in professional and scholarly conferences. These funds are only intended to be an additional source of funding; applicants are highly encouraged to seek out additional funds from departments and other sources. Travel Grants are only for those students who do not already have full funding for the conference.
GSG sponsors two types of Travel Grants: "Presenting" ($250) and "Attending" ($150).
All applications must be filled out correctly and completely before the deadline to be considered. There are a limited number of grants available for presenting and attending every semester based on the graduate enrollment. These grants are awarded on a merit basis each semester, and applying does not guarantee an award. Please see below for more details.
Students must be currently enrolled full-time graduate students.
Applicants’ home departments must have at minimum one representative must be in good standing with GSG. A list of the current elected representatives can be found here.
Presenting applicants must provide conference acceptance letters in their application. Attending grants do not require proof of conference presentation or acceptance.
Students will only be allowed to receive one travel grant per session. A GSG session is defined as a one-year term between May 1st and April 30th.
Conference must take place during the current session.
The student’ advisor will be contacted to verify eligibility and approval to participate in the conference. This condition is necessary for the application to be considered complete.
Correct and completely filled out applications must be turned in before 5 pm on the deadline noted above (mostly it is Friday of the 6th week of each semester – Fall, Spring, and Summer). No exceptions for late submissions will be made. Students should consult the GSG calendar for application deadlines, when in doubt. The results will be notified to the applicants via email. Furthermore, the Michigan Tech community will be informed of grant awards following the notification of all applicants.
Students must submit forms for reimbursement no later than 30 days after the end of the session in which the award was granted. Specifically, students must submit a Travel Expense Voucher with original receipts to request reimbursement of incurred travel expenses. Refer to Accounting Services’ website for the Michigan Tech travel policy in its entirety.
Students receiving funding from their departments should use one expense voucher with the account number and amount to be charged from the dept. Please submit all information to GSG at The Graduate School, Room 405, Admin Bldg.
GSG has made available a guide to help you fill out the Travel Vouchers, click here to view it. To speed up the reimbursement process, you could set up Non Payroll Direct Deposit. If you don’t know how to do it, click here to see how.